In today’s tough economic climate efficient management and streamlining of the administration of properties and tenants is crucial. Automated software tools and processes designed to exactly that are not only a a prerequisite for efficiency, but simultaneously save property owners both time and costs.
When selecting a property management software vendor, it is also crucial to ensure that a high level of dedicated support is available and effective locally to ensure ongoing smooth and efficient operation.
Such a vendor is PropSys Property Management Software Solutions, a Johannesburg based company offering property software solutions for real estate agents, property management companies and property owners. “Our software enables you to efficiently manage invoicing, receipting, payments, reports, electronic communication and more – all from a single interface,” says Marius Vermeulen, CEO of PropSys. “In addition, our clients receive dedicated and unrivalled support from our consultants through personalised online and telephonic assistance.”
PropSys provides three specialised property software solutions, catering for a wide range of needs:
Nikita: A compact solution for a smaller property portfolio. This is a concise, effective and affordable system for managing small to medium property portfolios, catering to both property owners and agents. The functionality covers all aspects of leasing and includes a direct interface into the Pastel Accounting package for the financial management of the portfolio. It also provides sophisticated email/SMS functionality for improved communications between property manager and tenants.
The software is licensed for a single user or multiple users on a Local Area Network, and is compatible with Windows 7 and Vista. Detailed help and ‘How To’ manuals are available in the application.
The Nicor client: this is PropSys’ flagship and top-of-the-range offering for large corporations with extensive property portfolios.
This software solution comprises integrated property management (PropPro) together with financial management functionality (FinPro). The core system also houses a Workflow Engine for process control.
Features include: real time updating of data to other applicable parts of the system; full system security including password protected login codes; data audit logging for a full history of changes; online help for every screen and on-screen tool tips for input fields.
The Workflow Engine provides business procedure flow and control, with the user defining a sequence of steps (workflow) that needs to be followed, including authorisation requirements, notifications and before/after actions for each step.
The Dashboard feature keeps the indicators and controls visible on the desktop to highlight trends and fluctuations for monitoring arrears, receipting, vacancies and so on.
Alerts generate Microsoft Outlook tasks based on user defined triggers while the Scheduler can be used to set up automated reports and processes at a specified time
Improve access control software integration for managing tenant access to buildings with a tag system or biometrics.
PropAcc: is a comprehensive property management suite built on a SQL database with full accounting functionality, facilities management, integrated banking, report writers and online document viewing, among a variety of other features.
PropAcc encompasses full management of the following functions bulk procedures: electronic funds transfers; debit orders; scheduled payments; bulk meter readings via hand-held devices; future invoicing; interest calculation on arrears; bank charges recovery; auto monthly account invoicing and creditor payments.
The system also incorporates:
PropFMS, a facilities management system for a comprehensive call centre;
PropCom, an email-based post office together with an SMS communication and billing system;
PropCloud, which hosts PropAcc as a cloud-based solution; and
PropWeb, a web interface for the entire PropAcc system. PropWeb is can be customised for property owners, trustees and debtors to view and update their details, statements and other relevant information. The system includes a payment portal and provides clients with secure 24/7 access to accounting information on creditor and debtor level without needing to contact the managing agent. In addition, a new website can be created for the property owner or the functionality can be added to their current website. Here trust creditors (body corporate or landlord) are able to view debtor statement history and submit queries by email to the PropSys client as well as viewing and downloading the following documents in PDF format: